The Event Budget

We were informed by our tutor Kim Brooke that we were able to apply for some funding from North Somerset Council to help with the cost of our event ‘ Your Media, Your Future’.
As a group we got together to plan out and organise a budget of everything required for the event. Having all completed budgets before in previous modules we all had a good idea of what needed to be included.
We decided the best way to begin planning the budget was to write down everything on the flip chart of what we needed, and what we felt would be beneficial to the event. I found this was a great way to brainstorm as a group because everyone was able to input their contribution and each point was discussed with everybody evaluating the pros and cons and whether it would be beneficial to our event.
As the event was being held all morning we decided it would be a good idea to supply light refreshments and snacks for the guest speakers and the audience. As the event was being held in the Performance Space at Weston College it made sense to use the cafeteria on site ‘Loxton’s’. To be able to add this cost into our budget we needed to know the cost and type of refreshments Loxton’s would be able to provide, so we decided to speak to Loxton’s about their availability and what they would be able to offer and a reasonable cost. They provided us with a hospitality list containing a list of prices. As we only wanted light refreshments we chose to order tea and coffee and some trays of cookies and biscuits. It was also decided we would supply lunch for all the contributors after the event. (Guest Speakers, Kim and for ourselves.)




Another line included in our budget was costs for printing up some posters and banners. These prices were based on quotes Tom had researched at a previous date.
Once we all had a good idea of the budget and total cost for our event Sam and I filled in the ‘North Somerset Funding Form’. This took a fair amount of time ensuring everything was filled in correctly and all the information they required was included. One main issue with North Somerset was they wanted some of the event material to be re-used and beneficial to more than one thing, it was decided that the posters and banners would be used at the ‘Volksfest. Festival’.
To make the event a little more interesting and interactive for the audience we decided we would run a small quiz, which would be combined with a feedback questionnaire this would be called ‘Quizzinaire’. To encourage the audience to complete the ‘quizzinaire’ a prize would be supplied ( 2 x £20 WHSMITHS Vouchers) – this was kindly supplied by Sadie Skelling from Student Services at Weston College. Weston College also gave us £500 of funding to help towards the event.
The North Somerset Funding Application form was sent off and lucky for us we were granted the full £750 funding to use for our event. So with both sets of funding we were able to include everything we wanted and felt would be beneficial for the success of the event.



Picture Source

http://www.weston.ac.uk/college/gallery-university-campus